PMBOK: What it is, Project Management, Importance and Essential Tool

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If you manage projects or work in a company, you may be using PMBOK without even realizing what it is (or, perhaps, needing it more than you realize).

Have you ever imagined having in your hands a manual full of guidelines, best practices and standardized processes that could transform the way you conduct your projects?

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Understand what PMBOK is
The PMBOK (Project Management Body of Knowledge) is an internationally recognized guide that brings together best practices and standards for managing projects.

Don't get confused: The PMBOK is not a manual with step-by-step instructions, but rather a reference guide . Project managers should use the knowledge and tools presented in the guide to adapt best practices to the particularities of each project.

It is worth remembering that the success of a project depends not only on the use of PMBOK, but also on the experience, skills and leadership of the project manager and team.

Importance of PMBOK
Precisely because it establishes a common language and a set of good practices that facilitate communication, planning and execution of projects of any size or area of ​​activity, saying that the PMBOK is of utmost importance in project management is stating the obvious.

The guide increases efficiency, reduces risks, improves communication between stakeholders and, consequently, increases the chances of project success. Mastering the PMBOK is also a differentiator for professionals in the field, opening doors to new opportunities and recognition in the job market . In short, the PMBOK is an indispensable tool for professionals seeking excellence in project management.

Learn about the PMBOK structure
The PMBOK organizes project management into two main dimensions:

Process groups: represent the phases of a project's life cycle;
Initiation;
Planning;
Execution;
Monitoring and control;
Closing.
Knowledge areas: represent the different aspects to be managed in a project:
Integration management;
Scope management;
Schedule management;
Cost management;
Quality management;
Resource management;
Communications management;
Risk management ;
Acquisition management;
Stakeholder management.
The ten areas of knowledge
Each area represents a set of processes, tools and techniques that aim to ensure that the project is delivered on time, within budget and with the expected quality. Below, learn a little more about each of them:

Integration management: Coordinates all project processes and activities, ensuring that they always function in a unified manner;
Scope management: Defines and controls what is included and what is excluded from the project;
Schedule management: Defines activities, sequences them, estimates their resources vietnam telemarketing data and durations, and develops the project schedule;
Cost Management: Plans, estimates, budgets, finances, manages and controls project costs;
Quality management: Includes the processes and activities of the executing organization that determine quality policies, objectives and responsibilities, so that the project meets the requirements for which it was designed;
Resource management: Includes the processes that organize, manage and lead the project team, as well as planning, managing and controlling the project's physical resources;
Communications Management: Plans, manages and controls project communications;
Risk management: Includes the processes of planning, identifying, analyzing, responding to and controlling risks in a project;
Procurement Management: Includes the processes required to purchase or acquire products, services or results external to the project team;
Stakeholder Management: Includes the processes required to identify all people, groups, or organizations that may impact or be impacted by the project, analyze their expectations and impact on the project, and develop management strategies to engage them in the project.
The 49 Project Management Processes
PMBOK PDF

Each PMBOK knowledge area has a set of processes that describe the activities to be performed to manage that particular area. In total, the PMBOK 6th edition defines 49 processes, distributed among the five process groups and the ten knowledge areas.

It is worth noting that the PMBOK 7th edition brought a change in relation to the 6th edition, replacing the processes with principles, performance domains and models for value delivery. However, the structure of the 10 knowledge areas continues to be fundamental for the understanding of the different aspects of project management by those who use the PMBOK.

Process Groups
The PMBOK organizes project management into five process groups, which represent the different phases of a project's life cycle.

Initiation
Defines and authorizes the project, determining its viability and objectives;
Identifies stakeholders and their expectations;
Develops the project opening term, which formalizes the start of the project.
Planning
Defines the scope of the project, detailing the products, services or results to be delivered;
Creates the project management plan, which includes all subsidiary plans for the different knowledge areas;
It sets the project schedule, defining the activities, sequencing them, estimating their resources and durations;
Develops the project budget, estimating costs and defining the financing plan;
Identifies project risks and develops response plans.
Execution
Implements the project management plan, coordinating activities and resources so that objectives are achieved;
Manages the project team, providing guidance, training and support;
Makes the necessary acquisitions for the project (purchase of materials, contracting of services or acquisition of products);
Manages project communications, ensuring information is transmitted to all stakeholders.
Monitoring and control
Monitors project progress, comparing actual performance with planned performance;
Identifies and analyzes deviations from the plan, taking corrective actions when necessary;
Controls project costs;
Monitors project risks and implements response plans when necessary;
Manages project changes, assessing impact and implementing approved changes.
Closing
Complete all project activities. Were the products, services or results delivered as planned?
Formalizes the closure of the project, obtaining acceptance from stakeholders and archiving the documentation ;
Performs project evaluation, identifying lessons learned and good practices for future projects.
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What is the influence of PMP and PMO on projects?
PMBOK Knowledge Areas

PMP (Project Management Professional) and PMO (Project Management Office) play different but complementary roles in influencing the success of projects. The PMP, a PMI-certified professional, works on the individual management of each project, applying their knowledge and experience to ensure its success.

Their responsibilities include team leadership, planning, executing and monitoring activities, managing risks and providing good communication between stakeholders.

The presence of a qualified PMP increases the chances of project success, as he brings with him expertise and leadership skills to deal with challenges.

On the other hand, the PMO, a project management department or office, operates at an organizational level , influencing all of the company's projects. Defining management standards, methodologies and tools, providing training and support to project managers, monitoring the project portfolio and managing shared resources are part of its responsibilities.

A reliable PMO, in turn, contributes to the organization's project management maturity, increasing the success rate of projects and optimizing the use of resources.

A qualified PMP combined with a reliable PMO enhances the success of projects and contributes to the organization's development in project management. Speaking of alliances, by combining the power of Bitrix24 with the best practices of PMBOK, Br24 offers a complete solution to optimize your company's project management.

With the Bitrix24 platform, you will have access to tools that facilitate the planning, execution, monitoring and control of projects, following the guidelines of the PMBOK guide.

Br24's specialized support provides Bitrix24 implementation in a personalized way, adapted to your goals, enhancing the results and success of your projects. Fill out the form below and find out how this combination can transform your company's project management!