Establish the purpose and outline
Posted: Thu Jan 23, 2025 4:49 am
With your end audience in mind, it's time to build your reference guide.
Some questions you may need to answer before you do so:
What information has priority?
How much adjustment do you have to make before getting down to business?
Are there any good practices that should be considered when developing an outline?
It's a good practice to create a framework that answers your audience's most important queries first. Instead of covering a large amount of information, consider focusing on one topic, issue, or query.
When it comes to creating the structure of your guide, ClickUp Brain helps you by offering AI-powered suggestions for purpose and outline. It provides recommendations on important topics and how to best organize your content to make it clearer and more precise.
Reprompt ClickUp Brain to adapt to your needs and preferences for accurate content generation
Reprompt ClickUp Brain to adapt to your needs and preferences for accurate content generation
Step 3: Format the content for readability
Your content should meet your audience where they are. This means that unless you're targeting an ceo email list audience with a technical background, keep industry jargon out of your reference guide.
But it's not just about the language: your reference guide should be easy to read and, above all, valuable in its own right.
If your guide is inconsistent without studying other resources, it is worthless.
Here's what you can do to ensure that the content of your guidance document is useful and understandable:
Cut the ambiguity: Don't introduce a topic or process if it's not relevant to existing content
Simplify: Use simple, universal language. When detailing processes, describe rather than resort to technical jargon.
Format for clarity: Long, voluminous paragraphs can be overwhelming. Break sentences into smaller paragraphs and concepts into bullet points whenever possible. Choose legible, easy-to-read fonts.
Stay up to date: Verifying information is an essential part of this process, especially if you are developing reference guides on processes that tend to change.
Creating reference guides is not always quick, especially if they contain details about processes or products that require approval from various stakeholders.
In situations like this, choosing a platform that offers the freedom to customize and collaborate while ensuring access to documents is a must. ClickUp Docs can help.
Some questions you may need to answer before you do so:
What information has priority?
How much adjustment do you have to make before getting down to business?
Are there any good practices that should be considered when developing an outline?
It's a good practice to create a framework that answers your audience's most important queries first. Instead of covering a large amount of information, consider focusing on one topic, issue, or query.
When it comes to creating the structure of your guide, ClickUp Brain helps you by offering AI-powered suggestions for purpose and outline. It provides recommendations on important topics and how to best organize your content to make it clearer and more precise.
Reprompt ClickUp Brain to adapt to your needs and preferences for accurate content generation
Reprompt ClickUp Brain to adapt to your needs and preferences for accurate content generation
Step 3: Format the content for readability
Your content should meet your audience where they are. This means that unless you're targeting an ceo email list audience with a technical background, keep industry jargon out of your reference guide.
But it's not just about the language: your reference guide should be easy to read and, above all, valuable in its own right.
If your guide is inconsistent without studying other resources, it is worthless.
Here's what you can do to ensure that the content of your guidance document is useful and understandable:
Cut the ambiguity: Don't introduce a topic or process if it's not relevant to existing content
Simplify: Use simple, universal language. When detailing processes, describe rather than resort to technical jargon.
Format for clarity: Long, voluminous paragraphs can be overwhelming. Break sentences into smaller paragraphs and concepts into bullet points whenever possible. Choose legible, easy-to-read fonts.
Stay up to date: Verifying information is an essential part of this process, especially if you are developing reference guides on processes that tend to change.
Creating reference guides is not always quick, especially if they contain details about processes or products that require approval from various stakeholders.
In situations like this, choosing a platform that offers the freedom to customize and collaborate while ensuring access to documents is a must. ClickUp Docs can help.