Protecting Privacy with BCC
Posted: Wed Jun 18, 2025 6:59 am
Best Practice: (Blind Carbon Copy)
When you send an email to a Contact Group, by default, all the recipients can see each other's email addresses. While this is fine for internal teams, it can be a major privacy concern when communicating with a group of clients, subscribers, or any group where the members do not know each other. The professional way to handle this is to use the "Bcc" (Blind Carbon Copy) field.
To do this, when you create a new email, go to the "Options" tab V and europe cell phone number list click "Bcc." This will make the "Bcc" field visible. Instead of putting your Contact Group in the "To" field, put it in the "Bcc" field. You can put your own email address in the "To" field. Now, when you send the email, each recipient will receive a copy, but they will not be able to see the email addresses of anyone else in the group. This simple step demonstrates a high level of professionalism and respect for the privacy of your contacts.
Advanced Technique: Sharing a Contact Group
If you work in a collaborative environment, you might want to share a Contact Group with your colleagues so they don't have to create the same group from scratch. In the Outlook desktop app, you can share a contact group by opening it from your "People" pane and then, on the ribbon menu, clicking "Forward Group." You can choose to forward it as an Outlook Contact or as an vCard. The recipient can then simply drag this attachment into their own "People" pane to save the group. In some corporate environments with Microsoft Exchange, you may have more advanced sharing options that allow for real-time updates to the shared group.
When you send an email to a Contact Group, by default, all the recipients can see each other's email addresses. While this is fine for internal teams, it can be a major privacy concern when communicating with a group of clients, subscribers, or any group where the members do not know each other. The professional way to handle this is to use the "Bcc" (Blind Carbon Copy) field.
To do this, when you create a new email, go to the "Options" tab V and europe cell phone number list click "Bcc." This will make the "Bcc" field visible. Instead of putting your Contact Group in the "To" field, put it in the "Bcc" field. You can put your own email address in the "To" field. Now, when you send the email, each recipient will receive a copy, but they will not be able to see the email addresses of anyone else in the group. This simple step demonstrates a high level of professionalism and respect for the privacy of your contacts.
Advanced Technique: Sharing a Contact Group
If you work in a collaborative environment, you might want to share a Contact Group with your colleagues so they don't have to create the same group from scratch. In the Outlook desktop app, you can share a contact group by opening it from your "People" pane and then, on the ribbon menu, clicking "Forward Group." You can choose to forward it as an Outlook Contact or as an vCard. The recipient can then simply drag this attachment into their own "People" pane to save the group. In some corporate environments with Microsoft Exchange, you may have more advanced sharing options that allow for real-time updates to the shared group.