Vacation schedule: how to optimize employee absences?
Posted: Sun Feb 02, 2025 6:46 am
The vacation schedule is a document that helps manage employee vacations and absences during the one-year acquisition period. With it, you can find out how many vacation days you are entitled to and when you will be able to enjoy this long-awaited time.
And that's exactly what we're going to talk about in this article! Here, you'll understand how the vacation schedule works and learn how to calculate it in a simple and practical way. In addition, we'll give you some tips so you can plan your trips and make the most of them.
Don't waste any more time! Keep reading this article and find out how the holiday absence schedule can be the key to efficient and stress-free travel planning.
What does the CLT say about employee vacations?
In Brazil, the right to vacation is regulated by the Consolidation of Labor Laws ( CLT ). There are different types of vacation, each with specific rules:
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Stress-Free Vacations: Manage Your Team's Time Off with Sesame HR
Enable your team to easily request and approve days off, keep accurate records, and ensure equitable distribution of rest time and resources.
Free trial
Annual vacation
After 12 months of work, the employee is entitled to 30 days of vacation. The company has up to 12 months after the acquisition period to grant the vacation. In addition, the vacation can be divided into up to three periods, one of which must be at least 14 days long and the other two cannot be less than 5 days each.
collective holidays
They are granted to all employees of a company or a specific sector at the same time. It is important that the company notifies the Ministry of Economy and the union of the category at least 15 days in advance. They can also be granted in up to two annual periods, as long as neither of them is less than 10 days.
Proportional vacations
Proportional vacations are due when the employment contract is terminated before the employee completes one year of service. The employee receives 1/12 of the salary for each month worked in the incomplete acquisition period.
Double vacation
It occurs when vacations are not granted within the 12-month concession period after the acquisition period. The company must pay double the vacation amount to the employee.
Early vacation
During exceptional situations, such as the COVID-19 pandemic, the government allowed vacations to be brought forward, even for those who had not yet completed the acquisition period. The conditions were temporary and applied in accordance with the specific legislation in force during the period of exception.
Cash allowance (Holiday sales)
In the case of pecuniary allowance, the employee can “sell” up to a third of his/her vacation (10 days) and receive the corresponding remuneration.
The request must be made up to 15 days before the end of the acquisition period. Payment must be made together with the vacation salary.
Combined collective and individual holidays
Some employees may take collective vacations while others take individual vacations, depending on the company's needs. They follow the same rules for collective and individual vacations.
These different types of vacations are important to meet the needs of both employees and companies, ensuring the necessary rest and adequate planning of work activities.
BR - INBOUND - Guide - HR software invest
How can a holiday table help?
The vacation schedule is a tool used to organize the vacations of a company's bangladesh whatsapp list employees in a balanced way, avoiding conflicts and ensuring that everyone has the right to enjoy this period of rest.
As a HR manager , you need to be aware of the rules governing your employees’ absences and how they impact their vacation time. The vacation absence chart is a useful tool for calculating how many absences your employees can take without affecting their vacation time.
A vacation schedule is an essential tool for effectively managing employee absences within a company. Here are some ways it can help:
Planning and organization
The vacation schedule provides an overview of when each employee is on vacation, making it easier to plan company operations to avoid periods of low productivity or staff shortages in critical areas.
By viewing all employees' vacation dates, you can avoid date conflicts, ensuring that there is no overlapping vacation between employees in the same department or role.
Control of acquisition periods
The table allows HR to monitor each employee's acquisition period, ensuring that everyone is granted their vacation within the legal deadline (12 months after completing one year of work).
Keeping strict control over vacations avoids labor liabilities, such as double vacation pay, which occurs when vacations are not granted in the correct period.
Facilitates internal communication
With a vacation schedule , all managers have access to the necessary information, facilitating internal communication and ensuring that everyone is aware of scheduled absences.
The table facilitates decision-making regarding the granting of vacations , considering the availability and needs of each department.
Support for replacement planning
With the table, the company can plan in advance for temporary replacements, ensuring that essential functions continue to operate during employee absences.
The table allows managers to redistribute tasks equitably, avoiding work overload for employees who remain active during their colleagues' vacation period.
Ease of auditing and compliance
Keeping a record of vacations granted facilitates internal and external auditing, proving that the company is in compliance with labor legislation.
A well-maintained schedule promotes transparency within the organization, allowing employees to see that the vacation award system is fair and organized.
Assistance with financial planning
Payment Forecast: The table helps the finance department to forecast and plan vacation payments, including the calculation of the additional one-third (1/3) on the remuneration.
Cost Management: With the table, it is possible to better plan the costs associated with vacations, avoiding financial surprises and ensuring that resources are available to comply with legal obligations.
Improved employee engagement
A well-managed vacation schedule helps ensure that all employees are granted vacation time fairly, which can improve employee satisfaction and engagement.
With the table, employees are clear about the rules and procedures for requesting and planning their vacations, which reduces misunderstandings and conflicts.
And that's exactly what we're going to talk about in this article! Here, you'll understand how the vacation schedule works and learn how to calculate it in a simple and practical way. In addition, we'll give you some tips so you can plan your trips and make the most of them.
Don't waste any more time! Keep reading this article and find out how the holiday absence schedule can be the key to efficient and stress-free travel planning.
What does the CLT say about employee vacations?
In Brazil, the right to vacation is regulated by the Consolidation of Labor Laws ( CLT ). There are different types of vacation, each with specific rules:
sesame hr logo
Stress-Free Vacations: Manage Your Team's Time Off with Sesame HR
Enable your team to easily request and approve days off, keep accurate records, and ensure equitable distribution of rest time and resources.
Free trial
Annual vacation
After 12 months of work, the employee is entitled to 30 days of vacation. The company has up to 12 months after the acquisition period to grant the vacation. In addition, the vacation can be divided into up to three periods, one of which must be at least 14 days long and the other two cannot be less than 5 days each.
collective holidays
They are granted to all employees of a company or a specific sector at the same time. It is important that the company notifies the Ministry of Economy and the union of the category at least 15 days in advance. They can also be granted in up to two annual periods, as long as neither of them is less than 10 days.
Proportional vacations
Proportional vacations are due when the employment contract is terminated before the employee completes one year of service. The employee receives 1/12 of the salary for each month worked in the incomplete acquisition period.
Double vacation
It occurs when vacations are not granted within the 12-month concession period after the acquisition period. The company must pay double the vacation amount to the employee.
Early vacation
During exceptional situations, such as the COVID-19 pandemic, the government allowed vacations to be brought forward, even for those who had not yet completed the acquisition period. The conditions were temporary and applied in accordance with the specific legislation in force during the period of exception.
Cash allowance (Holiday sales)
In the case of pecuniary allowance, the employee can “sell” up to a third of his/her vacation (10 days) and receive the corresponding remuneration.
The request must be made up to 15 days before the end of the acquisition period. Payment must be made together with the vacation salary.
Combined collective and individual holidays
Some employees may take collective vacations while others take individual vacations, depending on the company's needs. They follow the same rules for collective and individual vacations.
These different types of vacations are important to meet the needs of both employees and companies, ensuring the necessary rest and adequate planning of work activities.
BR - INBOUND - Guide - HR software invest
How can a holiday table help?
The vacation schedule is a tool used to organize the vacations of a company's bangladesh whatsapp list employees in a balanced way, avoiding conflicts and ensuring that everyone has the right to enjoy this period of rest.
As a HR manager , you need to be aware of the rules governing your employees’ absences and how they impact their vacation time. The vacation absence chart is a useful tool for calculating how many absences your employees can take without affecting their vacation time.
A vacation schedule is an essential tool for effectively managing employee absences within a company. Here are some ways it can help:
Planning and organization
The vacation schedule provides an overview of when each employee is on vacation, making it easier to plan company operations to avoid periods of low productivity or staff shortages in critical areas.
By viewing all employees' vacation dates, you can avoid date conflicts, ensuring that there is no overlapping vacation between employees in the same department or role.
Control of acquisition periods
The table allows HR to monitor each employee's acquisition period, ensuring that everyone is granted their vacation within the legal deadline (12 months after completing one year of work).
Keeping strict control over vacations avoids labor liabilities, such as double vacation pay, which occurs when vacations are not granted in the correct period.
Facilitates internal communication
With a vacation schedule , all managers have access to the necessary information, facilitating internal communication and ensuring that everyone is aware of scheduled absences.
The table facilitates decision-making regarding the granting of vacations , considering the availability and needs of each department.
Support for replacement planning
With the table, the company can plan in advance for temporary replacements, ensuring that essential functions continue to operate during employee absences.
The table allows managers to redistribute tasks equitably, avoiding work overload for employees who remain active during their colleagues' vacation period.
Ease of auditing and compliance
Keeping a record of vacations granted facilitates internal and external auditing, proving that the company is in compliance with labor legislation.
A well-maintained schedule promotes transparency within the organization, allowing employees to see that the vacation award system is fair and organized.
Assistance with financial planning
Payment Forecast: The table helps the finance department to forecast and plan vacation payments, including the calculation of the additional one-third (1/3) on the remuneration.
Cost Management: With the table, it is possible to better plan the costs associated with vacations, avoiding financial surprises and ensuring that resources are available to comply with legal obligations.
Improved employee engagement
A well-managed vacation schedule helps ensure that all employees are granted vacation time fairly, which can improve employee satisfaction and engagement.
With the table, employees are clear about the rules and procedures for requesting and planning their vacations, which reduces misunderstandings and conflicts.