Alternatives to business meetings in times of coronavirus

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The COVID-19 pandemic has forced thousands of Spanish companies to either resort to teleworking or adopt extreme security measures in the face of the risk of contagion. Both scenarios are pushing both SMEs and large multinationals to adopt efficient alternatives to more traditional company meetings.

Although popular belief suggests that online meetings are less productive, the truth is that it is worth the effort to highlight a solution that has been relying on new technologies for years to offer great results.

For all these reasons, at MÁSMÓVIL Negocios we review the most interesting alternatives to business meetings , and highlight their main advantages.

Alternatives to video calls in times of coronavirus
You may also be interested in: "When is the best time to organize a meeting? "

Considerations you should take into account
In practical terms, remote meetings do not differ in content; they are simply belarus number data meetings between employees of a team to resolve doubts, agree on strategies, and establish coordination appropriate to each moment.

The main problems that can arise when organizing a team meeting and establishing telematic communication have more to do with infrastructure issues, with the conditions of the environment from which each participant connects, with the quality of the connection, and with other technical aspects.

Guidelines to follow for a remote meeting
Taking into account all the above, certain contingency measures can be projected that will ensure the success of the meeting:

Conduct tests : Before bringing employees together, it is important to conduct tests to see if the software and hardware used are working properly. This last aspect should be discussed with each of the participants.

Determine a suitable time : Meetings, despite providing added value, represent an interruption for workers. It is key to know when to organize a meeting , both the time and the day . This decision can vary depending on the company and the sector.

Organize the meeting : It is not enough to simply call the participants. The meeting will be much more efficient if you go to it with a series of points to cover. That way, each employee will know what to expect and will be able to participate in an organized manner, reducing the meeting time.

Avoid sending documents on site : the connection may fail and information may be lost, causing major problems. It is a good idea to send files before the meeting, inviting each participant to provide documentation to shorten operational timeframes.

Record, if you can : some tools allow you to record the meeting on video, taking advantage of the multimedia nature of videoconferencing. This is an interesting option if you need to review some of the content of the meeting.

Tools for running remote business meetings
Although the coronavirus crisis is forcing companies to adopt all kinds of software to hold telematic meetings , companies have been working for years on solutions that allow their clients to obtain benefits in flexibility and costs .

For this reason, there is a wide variety of reliable alternatives to business meetings , which many companies still have a certain respect for.