Functional requirements

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The functional requirements of an LMS refer to the capabilities that will be available to students, teachers, and administrators on the platform.

Fundamental Functions
User Management
You will need to define how user management will work:

⇒ How will students register/enroll? Will it be automatic or will the administrator do it?

How will user roles be managed? Administrator, tutor, collaborator?
Will the training be individual or group?
Will registration be one-time or membership-based?
Do you need to create groups within the platform?
Course Management
Determine the type of training and learning model:

Pure e-learning: Online only.
Blended learning: Combining online and in-person methods.
Tutored training: With the guidance of a tutor.
Self-training: Self-learning of the student.
Consider synchronous or asynchronous communication:

Planning webinars? Need to integrate video conferencing software?
Will training be synchronous? Will you manage schedules and locations?
Gradual or full content distribution? Automation?
Support and Content Creation
Specify educational materials:

What formats and technologies will you use? PDF, audio, video, SCORM, etc.
Do you need a content editor? Some LMS have this feature.
Analytics and Reports
Get performance data for improvements:

Do you need detailed reports? Customized ones?
What type of data do you want to track?
Extra Features
Consider additional features:

Social Learning: Promotes collaboration.
Gamification: Motivates through game elements.
Talent Management: Track and develop skills.
Mobile Learning: Access from mobile devices.
E-commerce : Selling courses.
Certificates: Reward with certificates for achievements.
Evaluate whether these options benefit your training and are relevant to your goals.What is an LMS and how does it work?

Technical Requirements
SAAS (Software as a Service) or Hosting on Own Servers
One option to consider is a SAAS solution, where the application and data reside on the server of the company that owns the LMS, and is accessed through a browser or app. This avoids worrying about technical installation, although it does involve some loss of control and attention to data protection.

Another option is to host the platform on your own servers, giving you complete control and management.

Security
Be sure to identify the security requirements:

Data storage and location.
User authentication methods.
Data access and authorized roles.
Integration with Other Systems
Consider integration needs with other software:

Billing, email marketing, CRM, among others.
What systems should communicate with the LMS?
These technical aspects are essential to ensure the functioning, security and cohesion of the platform.

Pricing Considerations for Choosing Your LMS
When looking for a platform, it is crucial to consider the economic aspect. To find t chief vp operations email database he right option for your budget, you need to know the different pricing models and define which one best suits your needs.

In the case of proprietary or licensed software, there are several pricing models:

Pay per Active User: You pay for who uses the system in each billing cycle.
Pay per Student: You pay a fixed rate for a specific number of users, regardless of their activity.
Pay Per Use: You pay only for what is used, such as users and courses taken.
License/Subscription Fee: You pay a fixed fee for a set period, such as 1 year or 6 months, and you can add users and training materials as your needs change.
If you opt for free software (such as Moodle or WordPress with LMS plugin), consider other costs, such as: